CUFC Anti-Bullying Policy
Chestermere United FC does not tolerate any form of bullying, including physical, emotional, sexual, verbal, discriminatory, or cyber bullying. We have a strict policy requiring the reporting of all incidents of bullying and we will fully support players and their parents when any incidents occur. Bullying is the use of aggression, intimidation or harassment with the intention to hurt and/or coerce another person or persons. It can be perpetrated by an individual or a group of individuals and can be a single incident or a pattern of behaviour towards an individual or a group.
CUFC shares The Football Association’s examples of bullying, which are as follows:
- Emotional - unfriendly, excluding (emotionally and physically), sending hurtful messages, tormenting (e.g. hiding football boots/shin guards, threatening gestures)
- Physical – pushing, kicking, hitting, punching, biting, spitting or any use of violence
- Sexual – unwanted physical contact or sexually abusive comments
- Discrimination – racial taunts, graffiti, gestures, homophobic comments, disability harassment, sexist comments
- Verbal – name-calling, sarcasm, spreading rumours, teasing
- Cyber-bullying – use of technology (cell phones, social media sites, instant messaging, etc.) to deliberately cause distress to another person.
Fun and play between friends is, of course, acceptable, as long as ALL parties are consenting participants.
The CUFC Reporting Procedure is to detail an issue to the player’s coach first. This should be in the form of a CUFC Incident Report Form or can be a verbal report, an e-mail, or a written report. When this is not possible, the issue should be reported (in one of these forms) to another coach or Club official. Coaches and Club officials who receive a report about an issue MUST immediately deal with minor matters at the team level and report more serious matters, repeated problems, or anything that cannot be dealt with at the team level, to the Club. These matters cannot be ignored. The CUFC Incident Report Form is available here - Incident Report Form. Coaching staff and Club officials MUST use the official CUFC Incident Report Form to submit reports to the Club. See CUFC Disciplinary Policy for more information and details of the review process. While steps will be made to resolve bullying situations first at the team level, and then at the Club level, serious incidents may be reported to the local police authorities and or other relevant Authorities.
Player Call-up Procedure
Any CUFC coach wishing to call up a player from a lower tier team or lower age group team must follow the steps below:
Contact the coach of that team to discuss which player(s) is or are required and is or are deserving of playing up. The coach of the player(s) in question will then contact the players parents to arrange. The players coach will then inform the requesting coach of the play up arrangements. Coaches MUST ensure that the Player(s) take their CMSA ID Card and the coach obtains a copy of their Medical Form(s). Coaches MUST NOT contact the players directly for call ups. All coaches MUST follow the CMSA Rules of Play set out on the following pages.
CMSA Rules of Play : Whether a game is classed as round-robin, regular league, or play-off game once a player has been registered, that player is allowed to "play up" for a total of THREE (3) games per team in any one season during the regular league and play-off competition. Exhibition, Provincials, Inter-Cities, City Finals and Tournament games do not count towards the total of maximum play-up games per team. To clarify, THREE (3) games is the total number of games allowed per team for the player. The play- up may be with any team within their own club or with another club. After playing THREE "play-up" games with one particular team, in order to play on that team again for the remainder of the season; the player must transfer prior to the FOURTH game. No player will be permitted to transfer after the transfer deadline therefore any team playing a "play-up" player past the player’s 3rd (THIRD) game per team maximum after the transfer deadline will forfeit the game. U10 players require a CMSA restricted movement pass in order to play for a higher level or older age group team ONLY. Any issues please contact the firstname.lastname@example.org to discuss.
CMSA Play Up Rules:
Tier I – a Tier I player can only play up for a Tier I team in a higher age group.
Tier II – a Tier II player can only play up for a TierI team in the same age group or for a Tier I or II team in a higher age group.
Tier III – a Tier III player can only play up for a Tier I or II team in the same age group or for a Tier I, II, or III team in a higher age group.
Tier IV – a Tier IV player can only play up for a Tier I, II, or III team in the same age group or for a Tier I, II, or III team in a higher age group.
Tier V/VI – a Tier V/VI player can only play up for a Tier I, II, III or IV team in the same age group or for a Tier I, II, III or IV team in a higher age group.
U10 Tier A – depending on which sub Division the U10 Tier A player is playing in, they can only play up for a team in a higher sub Division in the same age group or for any Tier I, II or III team in a higher age group.
U10 Tier B – depending on which sub Division the U10 Tier B player is playing in, they can only play up for a team in a higher sub Division in the same age group, or for any U10 Tier A team, and for any Tier I, II, III, or IV/V team in a higher age group.
U10 Tier C – depending on which sub Division the U10 Tier C player is playing in, they can only play up for a team in a higher sub Division in the same age group, or for any U10 Tier A or B team, and for any Tier I, II, III, IV/V or VI team in a higher age group.
U10 Tier D – depending on which sub Division the U10 Tier D player is playing in, they can only play up for a team in a higher sub Division in the same age group, or for any U10 Tier A, B or C team, and for any Tier I, II, III, IV/V or VI team in a higher age group.
U8 – a U8 player can play up for any team within the U8 age group or with any team in U10.
U6 – a U6 player can play up for any team within the U6 age group or with any team in U8.
For groups that have a seeding round, for the duration of the seeding round, you cannot play for any other team within your Tier grouping or Division other than your own. For example, in the Tier V/VI seeding round, you cannot play for any other team in Tier V/VI for your age group but you can play for any Tier V/VI team in higher age groups. Once the seeding round is completed, the rules above are to be followed. Once the seeding round is completed and the team has been designated as a Tier I, Tier II Tier III, Tier IV or Tier V team, the above rules will apply. Any provincial contending Tiers (I-IV) that have Pool A and B, players cannot play across within that Tier. Pools within a Tier only exist to facilitate competition and scheduling within the Tier.
Girls may play-up for both genders in their Club, in accordance with the above rules, and may also play on a boy’s team of the same tier and age grouping, providing that there is a female adult on the bench.
Boys can only play for Boys teams, in accordance with the above rules.
In Crossover Leagues that have different Tiered teams in the same age group, and in games where different tiered teams are playing each other with the results counting towards the final standings, the lower tiered team cannot draw ‘play-up’ players from a higher tier. Also, the higher tiered team cannot draw ‘play-up’ players from the same tier in the next lower age group which would be equivalent to the same age group as their opponent. For example, if there are Tier III teams playing in a League with Tier II teams and the games count for points in the final standings, in the games where teams from the different Tiers play one another, the Tier III team cannot draw players from Tier II and the Tier II team cannot call-up players from Tier III teams. Where teams of different age groups are competing against each other in the same league, the above "playing-up" rules still apply to such teams within the same league. For example, a U14 Tier I player can play up on a U16 Tier I team when that team is playing another U16 Tier I team but may not play up when the U16 Tier I team is playing an U14 Tier I team. A player’s "play-up" game is any game, in which the player is listed on the game sheet, is dressed for, and plays in the game (subject to that player being eligible to play in such game).
All registered U10 players, playing-up in a U12 or higher game, require a restricted movement pass, signed by their Coach or Member President. This pass is to be given to the team the player is playing- up with. The pass, along with the game sheet is to be submitted to the Referee. Play-up rules relate to the age group and Tier in which players are registered, not to the birthdates of the players. Thus, a player, who is registered in an age group higher than that required by their birth- date, cannot move down and play for a team registered in the age group corresponding to their birth- date. ASA or CSA player registration rules shall apply to teams participating in ASA or CSA competitions.
The Canadian Soccer Association
PLAYERS WEARING CASTS POLICY
This CSA policy document is designed to reduce inconsistencies in rulings over players wearing casts. All referees are expected to follow these policies in all matches sanctioned by the CSA. Law 4 states that a player may not use equipment that is dangerous to himself or another player. This is further expanded upon in the Interpretations of the Laws of the Game whereby it is advised that players may use equipment that has the sole purpose of protecting the individual physically providing that it poses no danger to the individual or any other player. Modern protective equipment made of soft, lightweight, padded materials are NOT considered dangerous and are therefore permitted. Hard plaster casts are considered to pose a danger to both the wearer and other players and are not permitted to be worn. The practice of padding a hard plaster cast does NOT reduce the element of danger. Players wearing a soft cast WILL be permitted to play if the cast does NOT present a danger to the individual or any other player. The referee or Supervisor of Officials (if one has been appointed to the match/tournament) will make the final decision as to the acceptability of any cast. Any player who uses a cast with the intent to intimidate or injure an opponent shall be cautioned or sent off.
CUFC Code of Conduct
All CUFC Members (players, parents, coaches) are mandated to adhere to the CUFC Code of Conduct and Core Values and are deemed to have read, understood and AGREE to abide by all the CUFC Policies and Procedures as part of the registration process.
This code is deemed part of the CUFC Policies and applies to all members of Chestermere United FC upon registration, and includes coaches, team managers, parents, players, volunteers and guests. It is assumed that these people act in co-operation with one another to develop a suitable and respectful environment for all. It is the intention of this policy to promote Fair Play and Respect for all participants within the Chestermere Soccer Community. It is required that all members of Chestermere United FC read and understand the Code of Conduct. It is expected that all members, as noted above, will observe and follow all of the principles contained within this Code of Conduct. Parents are responsible for conveying the information contained in this policy to all family members and to their guests.
All Club Members (Players, Parents, Guests, Coaches, Team Administrators and Volunteers)
I will treat everyone fairly regardless of gender, race, place of origin, colour, sexual orientation, (dis)ability, religion, political belief, or economic status.
I will conduct myself in a respectful and positive manner at all facilities and functions and will be mindful that I represent Chestermere United FC and set an example for others.
I will applaud good plays by all players – our teams’ and the opponents’.
I will not be critical of or embarrass any player, including opposition players.
I will show respect for all players, parents, spectators, officials and myself, both in victory and defeat and will encourage all athletes to act accordingly.
I will respect the venues where we play by leaving them clean and safe when I leave.
I will not criticize or question the referee’s judgment.
I recognize that officials are being developed in the same manner as players and that the officials’ calls are part of the sport.
I will not yell, taunt, threaten or inflict physical violence upon any player, parent, referee, official or spectator at any function or activity.
I will not use profanity or vulgar language or make racial, ethnic or gender related slurs or comments at any time at any function or activity.
I will support all efforts to remove verbal and physical abuse from soccer. Fighting, bullying or abuse will not be tolerated, and I will take a stand against these with my teammates and Club members.
I will support a sports environment that is free of alcohol, drugs or tobacco. I will refrain from their use at all soccer events, activities or functions.
I will embrace the spirit of volunteerism at CUFC, from small tasks, like helping a coach to carry equipment, to working on Club projects and supporting Club fundraising efforts. The Club is what we all make it.
I understand that I am required to be familiar with the Policies, Procedures and By-laws of CUFC and where practical, be familiar with the Rules of Soccer. Players I have made a commitment to my own development as a player and to my team and Club and will always work hard to do my best at practices, games and events.
I will make every effort to attend all practices and games and will arrive on time and be ready to play, 15 minutes before practices and 45 minutes before games.
I will keep my extra equipment in my bag and will line my bag up with my teammates’ and join my team to prepare and warm up together.
I will advise my coaching team, as soon as I am aware, if and why I will miss a practice or game, or if I am running late.
I will show respect to my coaches and do my best to meet their expectations and goals, including practicing at home as requested.
I will fulfill all of my responsibilities, including schoolwork and family obligations, and as school is a priority, I will inform my coaching staff of any difficulties that may affect my soccer commitments.
I will proudly wear my CUFC kit for practices and games and will ensure that my gear is always clean and in good repair, both for safety and out of respect for my team and Club.
I will wear my black practice jersey to all practices and will bring it to all games as a back-up jersey. Mandatory kit includes white game jersey, black practice jersey, black soccer shorts, shin pads covered by black socks, and proper soccer footwear. Any long sleeved shirt worn under my jersey must be either black or white.
I will always perform a proper warm-up before playing and will not leave practices or games until I have done a proper cool-down, and will arrive and leave in track pants and jacket, when needed, for proper muscle care.
I will follow proper CUFC nutrition and hydration guidelines to take care of my body, maximize my ability to play and prevent injury.
I will bring at least 1.5 L of water in labeled bottles to all practices and games. (An average water bottle is fine for Grassroots.)
I will be prepared for possible weather conditions with appropriate clothing and gear (including sun lotion, insect repellent, etc.). Practices and games will go ahead in all but the most severe conditions and are to be considered as scheduled unless a cancellation notice has been sent.
I will report injuries to the Club/coaching staff in a timely manner.
I will respect myself and my team by not concealing any injuries and by not playing while injured.
I understand that I can only return to play after medical treatment upon giving my coach a medical note that clears me to play.
Parents and Guests
I understand and will support my player’s responsibilities, as stated above.
I will work to create a positive experience for all players and teams and will help to make it FUN. I will not force my/any child to participate in soccer. Players do not participate in soccer for my benefit; I support their participation for their benefit.
I will emphasize commitment to the team and a serious approach to participation by ensuring that my player is in attendance and on time at all practices and games, and will advise the coaching staff if this is not possible.
I understand the benefits from participating in a team sport, the commitment, the discipline and the social skills acquired.
I recognize that players have many competing demands and pressures from school, family, friends, sports, religion, etc. and will support them in being well-rounded people and citizens of our community.
I will support players to play by the rules and in the spirit of the game, and will support the coaches’ lessons and expectations. I will leave the coaching to the coaches.
I will not yell out or otherwise give instructions to my player or any other player before, during or after a game.
I will cheer and encourage my child to play in a manner consistent with the team’s strategy or plans.
I will praise good plays and will not criticize errors, focusing on what is good and fun.
I will teach players that doing one’s best is more important than winning, so that players will never feel defeated by the outcome of a game, as there are always good lessons to be learned, even from a loss.
I will not criticize my player before, during or after play, as this can undermine the information that coaches have instilled. Players need my support above all.
If my child is U10 or younger, I understand that I must remain at all activities, or must arrange for another known adult to be responsible for my child if I must leave.
If my child is U12 or older, I understand that I need to ensure that there are team staff members present at the designated time and location before leaving my child, and that I must be present at least 5 minutes before the end of a practice or game.
I will allow my child to perform cool-down and finish team discussion before expecting to leave.
I will respect a mandatory 24-hour “Cooling-off Period” required before taking up a question or concern with coaches, managers or the Club. This provides an opportunity to remove the emotion from an issue and to resolve it in a calm manner. Team members and officials are not required to deal with angry or upset individuals and will ask that you wait the 24 hours before bringing up your concern. For more information, see the CUFC Communications Policy.
I will communicate any concerns to the coaches first. Should I still have concerns, I will communicate these to the Program Director and will support Chestermere United FC in appropriately addressing any concerns. Coaching Staff I will work to create a positive experience for all players and teams and will help to make it FUN.
I will not force any child to participate in soccer. Players do not participate in soccer for my benefit; I support their participation for their benefit.
I recognize that players have many competing demands and pressures from school, family, friends, sports, religion, etc. and will support them in being well-rounded people and citizens of our community.
I will support players to play by the rules and in the spirit of the game.
I will teach players that doing one’s best is more important than winning, so that players will never feel defeated by the outcome of a game, as there is always good to be learned, even from a loss. Players need my support above all.
I will prepare sessions with individuals’ Long Term Player Development and team development in mind and will stay true to the Chestermere United FC Style of Play.
I will teach players their roles and responsibilities as players and as part of the team.
I will focus my coaching on positive instruction - teaching my players what TO DO, rather than what NOT to do.
I will emphasize the moment when the players are doing it right, so that the coaching point is clear to them.
I will use mistakes to guide my players to do better, rather than criticize or punish. Learning should be fun for everyone involved, and engaged learners learn better!
I will ensure that players have a safe environment in which to play by minimizing risks in the playing environment and leaving it safe and clean for others when we leave, and by teaching safe play & injury prevention, good nutrition, hydration & health.
I will ensure that player safety is of primary concern when evaluating the fitness of a player. All players must present a medical note clearing them to play after an injury that has required medical treatment. IF IN DOUBT, SIT THEM OUT.
I will continue to educate myself as a coach, with courses, books, and mentorship of experienced coaches.
I will respect the mandatory 24-hour “Cooling-off Period” required before taking up a question or concern with parents, other coaches, or the Club. This provides an opportunity to remove the emotion from an issue and to resolve it in a calm manner. Please read the above CUFC Code of Conduct and ensure that all family members and guests understand and agree to abide by this Code. Please understand that anyone who cannot abide by this Code of Conduct may be asked to leave the activity and may also be subject to further disciplinary action, which may result in expulsion from the Club.
This a lifetime agreement that is in effect for the entirety of our association with Chestermere United FC, unless replaced by an amended Code in the future. Any future Codes will be presented for signing when adopted by the Club.
CUFC Communications Policy
CUFC and its staff and volunteers shall use contact information provided by adult players and by parents/guardians of youth players. Parent permission should initially be obtained to contact a youth directly if the youth’s contact information was not originally provided (i.e. at the point of registration). Contact details are not to be shared beyond the coaching staff, without that parent’s or adult player’s permission.
Please see the CUFC Confidentiality Policy for more information. E-mail and telephone are the only methods of communication with Chestermere United FC. General or Club-related e-mail enquiries can be sent to email@example.com and telephone enquiries made to 587-352-9084.
If required, e-mails and phone messages will be forwarded to the appropriate person. CUFC Social Media sites are used to post information ONLY are are NOT monitored regularly. Enquiries requiring a response are to be made by phone and e-mail. This is the most efficient means of handling enquiries. CUFC will always strive to respond to enquiries within a reasonable time frame.
Enquiries will generally be answered between 9:00 am and 1:00 pm from Monday to Friday, with the exception of holidays and Club events. Internal communications between Club staff, Board members and volunteers should be responded to within 48 hours. While texting is increasingly used as an informal means to communicate, it is generally not to be used for Club business.
Text is appropriate to inform a coach of a last-minute absence or to obtain correct details about a game or practice time and location, unless otherwise directed by the coach. It may also be appropriate as quick communication between Club staff, but should be agreed upon beforehand. Written notes are not an appropriate means of communication with CUFC staff and volunteers, as notes can easily be missed and an issue may not be dealt with as needed. This makes it difficult to respond efficiently.
CUFC will use our website, www.chestermereunited.com, as our main method of communicating with our members. We will also e-mail parents and players with any pertinent information, including program details and registration dates, evaluation details, upcoming events and deadlines, Club news, topics of interest, etc. Coaching staff will e-mail parents and players with team-related information, including practice and game times and locations, and details pertaining to the team and its activities. They may also send Club-related information that they wish to highlight for team members.
Many teams also use sports-team communication platforms, like Teamer or TeamSnap, to centralize team communications. CUFC will use Club social media accounts to promote and celebrate the Club. Social media will be utilized to engage the surrounding community with information on CUFC programs, its members, teams, and soccer in general. Please see the CUFC Social Media Policy for more information.
All communication should be respectful and free of profanities and vulgar or offensive language. Avoid any language that is or could be interpreted as being racist, sexist, derogatory, threatening, abusive or sexualized in tone. CUFC requires a 24-hour “Cooling-off Period” before taking up a question or concern with coaches, managers or the Club. This provides an opportunity to remove emotion from an issue and resolve it in a calm manner. Team members and officials are not required to deal with angry or upset individuals and will ask that you wait the 24 hours before bringing up your concern. Coaching staff will also respect the 24-hour rule before taking up a question or concern with parents, other coaches or the Club. When a coach is unable to resolve an issue, the matter should be addressed with the Club by contacting the office at firstname.lastname@example.org. You must report any instance of inappropriate communication that you or anyone else receives to email@example.com.
Any instances of a child feeling uncomfortable with a communication or being told to keep something a secret must be reported to firstname.lastname@example.org. Coaches should advise children to tell an adult they trust if this ever happens to them.
CUFC Confidentiality Policy
Chestermere United FC takes seriously the protection of the confidentiality of our members, our Club, and our partners. All volunteers, employees and contract workers who come into contact with such information must read and agree to the CUFC Confidentiality Policy.
Information refers to details, both verbal and written, relating to, but not restricted to players, parents, coaches, volunteers, employees, the Club and its partners. This includes, but is not limited to addresses, telephone numbers, e-mail addresses, medical history, financial information, etc. All email addresses should be Blind Copied (Bcc) unless permission has been received from each individual to release their contact details.
All such information is to be treated confidentially and used or discussed only within the bounds of a described position in this organization. No material of any kind may be removed from the premises of CUFC, unless authorized to do so as part of described duties, or with the express permission or direction to do so from CUFC. This same information is not to be used or discussed after someone has left their position with this organization. This is excepted where such disclosure is consistent with stated policy or relevant legislation, including those that require mandatory reporting.
Any breach of this policy shall constitute grounds for, and may result in disciplinary action, including, but not restricted to termination of status with CUFC, including loss of membership, which may affect future registrations.
Conflict of Interest Policy
In order to protect the best interests of CUFC, all Board Members and staff, including Contract Staff, must declare, in writing, any actual or potential conflicts of interest that may exist in their position with CUFC. This must be done at the start of each Board or Contract term and must be amended as soon as a new potential conflict arises. All written declarations must be sent to the CUFC President, with a copy sent to the CUFC Executive Director.
A conflict of interest may be related to financial, personal or business gain through insider connections, or to the appearance of an opportunity for such gains. Personal relationships where there is the potential for conflict of interest must also be declared (i.e. spouse is involved with another soccer organization). The appearance of a conflict of interest is just as relevant as an actual conflict of interest and must be guarded against.
Preventing the very opportunity for benefit to a member ensures that potential problems cannot occur and protects members from suspicion of wrongdoing. It should be recognized that there is the potential for benefit, as well as detriment, to the Club, that can result from conflict of interest situations. This policy is in place to protect against harm to the Club, but should not be used to prevent benefit where a Member’s interest can assist the Club (i.e. obtaining equivalent product or service to the Club at a lower cost).
Declarable conflict may also be a conflict of loyalties. This can occur, for example, when a member is on two related boards and is privy to information regarding both parties, which contributes to an issue with one or both organizations.
A Director has a duty to always act for the benefit of their organization, but this becomes difficult when they are a Director on two related Boards and are required to act for the benefit of each organization. The question of confidentiality comes into play when a Director has confidential information from one organization that could affect a decision for the other organization. Being transparent with both organizations up-front, regarding the existence of a conflict, is crucial and having a clear procedure to manage the conflict is necessary.
Members must follow CUFC’s Confidentiality Policy at all times in order to protect themselves and the Club. In the event that a conflict of interest arises on a particular issue, the interested party must state that they have a conflict, but must ensure that they do not reveal details about the conflict which would break confidentiality. Any breach of the CUFC Confidentiality Policy, whether intentional or accidental, will be dealt with according to the CUFC Disciplinary Policy.
It is an option for the interested party to remove themselves from the room for at least part or all of the discussion on that issue and to abstain from that vote. In this event, there must remain enough voting members to maintain quorum. This is why it is important to declare conflicts and be ready to move ahead despite a member’s interest. If the interested party chooses to leave the room for the discussion, they must abstain from the vote on that matter. If the interested party chooses to remain in the room, they may or may not take part in the discussion. If they choose to participate in the discussion, they must not divulge any confidential CUFC information. They may also vote on or abstain from the vote, but must not cast a vote which is likely to harm CUFC in any way.
Minutes of Board Meetings should reflect any disclosure of conflict, how the conflict was managed (i.e. discussion on that topic occurred without the interested Board Member in the room), and whether or not the Member abstained or voted on the matter. If there is a question of whether there is a conflict of interest, the Executive Committee can vote on the determination of a conflict. A CUFC Board Member may be on the board of a related organization, if that organization is of a higher level within the organizational structure of soccer in Canada (i.e. district, provincial or federal soccer organizations). When a CUFC Board Member is also a Board Member of a related organization, many of the issues discussed will affect CUFC and fall under the Conflict of Interest Policy. However, in order to ensure that the higher level Board is functional and can fulfill quorum for making decisions, the Member must, without breaching the CUFC Confidentiality Policy, state their conflict of interest or loyalty and proceed without harming the interests of CUFC.
It should be kept in mind that the Confidentiality Policy covers details, both verbal and written, relating to, but not restricted to players, parents, coaches, volunteers, employees, the Club and its partners. This includes, but is not limited to addresses, telephone numbers, e-mail addresses, medical history, financial information, copyrighted materials (i.e. policies, by-laws) etc. A CUFC Board Member may not be on the board of a related organization, if that organization is of an equivalent level within the organizational structure of soccer in Canada (i.e. another soccer club).
The CUFC Treasurer may not hold the position of Treasurer on another organization board. This guards against the impression of impropriety, regarding access to the finances of multiple related organizations.
Any issues or uncertainty regarding conflicts of interest or this policy MUST be discussed with the CUFC President and the CUFC Executive Director.
CUFC Disciplinary Policy
All Chestermere United FC players, coaches, volunteers, staff and parents are to be treated fairly and with respect at all times. No member shall at any time bring the Club into disrepute. When an individual’s behaviour is deemed to require redress from the Club, the matter will progress through the steps of the CUFC Disciplinary Procedure with support given to resolve the issue along the way. All parties must be given adequate opportunities to correct their behaviour.
When a breach of CUFC Policies, Procedures, or Code of Conduct is alleged to have taken place, a Club Incident Report, detailing the incident, must be submitted to the CUFC Office within forty-eight (48) hours by e-mail at email@example.com or in writing in person. Incident Reports advise the Club of matters of concern and create a record required to ensure that any issues are handled appropriately and that the best outcome is achieved in the shortand long-term. While the following statements refer to player misconduct, please note that the Disciplinary Policy applies to all CUFC members, including parents, coaches, staff and volunteers. Matters will initially be dealt with at the team level when possible. For example, parents coaching their own or other children from the sidelines are in breach of the CUFC Code of Conduct and should be asked by coaching staff to cheer rather than coach. (For more information, see the CUFC Code of Conduct.)
Repeated breaches or major misconduct will result in an Incident Report being submitted. Incident Reports can be submitted by any concerned Club member. Each reported situation will be reviewed by the CUFC Executive Director and handled in a manner deemed appropriate for the individual circumstances. Minor issues will be dealt with at the team level by the coaching staff.
Players are to be informed immediately if their behaviour is unacceptable and/or contrary to the CUFC Code of Conduct or other Policies or Procedures and must be informed of the penalty, if one is to be given. Many first offences can be resolved at this level. Coaches are encouraged to seek assistance/ advice from the Assistant Director of Coaching if they need ideas on how to deal with an issue.
When a behaviour occurs repeatedly or escalates, the parents must be notified of the issue and an Incident Report must be submitted to the Club Office. Parents should be aware of any ongoing problems with their child and can often help to make it clear to a player that a behaviour is unacceptable. When parents contribute to the issue, like regularly bringing a child late to practice, they may solve the problem once they understand that it affects the team and is contrary to the Code of Conduct.
When the behaviour in question negatively affects or endangers another individual, an Incident Report must be submitted to the Club Office immediately and measures must be put in place to protect all parties while the issue is dealt with. Major misconduct or repeated minor misconduct requires that an immediate Incident Report be submitted to the CUFC Office.
Each matter will be reviewed by the CUFC Disciplinary Committee and all parties involved will be contacted to address the issue, which may include a hearing to reach resolution.
CUFC Disciplinary Procedure
Minor misconduct includes, but is not limited to, misbehaving at practice, continually arriving late, non-attendance at practices or games without informing coaching staff, lack of respect or mistreatment of coaches, club officials, teammates, etc.
1. Player is to be informed immediately if their behaviour is unacceptable and/or is contrary to the CUFC Code of Conduct or other Policies or Procedures, and must be advised of the penalty if one is to be given.
2. Penalties may increase if the behaviour or a pattern of misbehaviour continues.
3. Player is to be informed of misbehaviour each time that it occurs, in order to be consistent and give the player a chance to recognize and correct it.
4. Successful attempts by the player to correct the behaviour should be recognized by the coaching staff to reinforce that effort.
5. When the player does not correct the behaviour, coaching staff must inform the parents or guardians to make them aware of the issue and gauge their support in resolving the matter. When parents will not assist in solving the misbehaviour, an Incident Report must be submitted to the CUFC Office.
6. When attempts to work with the parents to resolve the issue are unsuccessful or when the problem continues, an Incident Report must be submitted to the CUFC Office and steps will be taken as detailed under “Major Misconduct”.
Corrective actions are coach-specific and could consist of push-ups, sit-ups or burpees, and will include a verbal reprimand. Running (laps) MUST NEVER be used as a penalty, and the style and duration of any penalty must be appropriate to the age, gender and ability of the player(s) concerned. Corrective actions can also be coach-directed removal from activity for a determined time period. This gives the player a chance to refocus. (Stop, breathe, think.)
Dismissal from practice may be required dependent upon the circumstances. In this case, parents or guardians must be called to collect their player. Players MUST NOT be allowed to leave without being thus collected.
Players may be informed that they are to sit out a portion of the present or a subsequent game, dependent upon the severity or length of the misbehaviour. Game benching must not be longer than half a game. If a player is to sit out a portion of a game and subsequently does not attend, the penalty will be carried forward to the next game, with increased duration up to the half game limit. Parents of the player(s) in question MUST be informed prior to the “Benching” wherever possible and immediately after if not.
Major misconduct includes, but is not limited to, bullying, theft, vandalism and assault. Players who have been given adequate opportunity to correct their minor misconduct and continue to misbehave will also be dealt with according to the following steps.
1. Player is to be informed immediately if their behaviour is unacceptable and/or is contrary to the CUFC Code of Conduct. Parents MUST be informed and an Incident Report must be submitted immediately.
2. A meeting with the parents, the Executive Director and the coaching staff may be held to clarify the circumstances and attempt to resolve the situation. Notes of this meeting will be taken and included as part of the incident file, and will be forwarded to the CUFC Disciplinary Committee prior to a Disciplinary Hearing, if one is needed.
3. The Disciplinary Committee, made up of the CUFC Executive Board Members, will review the Incident Report and determine the most appropriate way to proceed.
4. A formal Disciplinary Hearing with the involved parties will then be held by the CUFC Disciplinary Committee. All involved parties will be notified of the Hearing by e-mail at least forty-eight (48) hours before the Hearing.
5. Subsequent findings of the Committee will determine the severity of the penalty incurred, which could result in suspension or expulsion from the Club. Decisions of the Committee require a seventy-five percent (75%) majority vote in favour. The decision from a hearing will be recorded in the file and e-mailed to the affected parties within forty-eight (48) hours of the hearing.
6. Gross misconduct which violates criminal statutes may be referred to local authorities.
1. An appeal of a decision of the CUFC Disciplinary Committee Hearing may be submitted in writing to the CUFC Board of Directors within seven (7) days of the hearing decision.
2. The full CUFC Board will review the file, including the details of the Appeal, and may communicate with involved parties for clarification. The CUFC Board will then review the decision of the Disciplinary Committee and make a final decision on the matter. The Board decision requires a seventy-five percent (75%) majority vote in favour. The final decision will be recorded in the file and e-mailed to the affected parties within the fortyeight (48) hours of the decision.
3. A further appeal to an expulsion may be submitted to our District, Canal Links Soccer Federation, for their subsequent review within seven (7) days of the CUFC Full Board decision.
4. A final appeal may be submitted to the Alberta Soccer Association. (ASA) within seven (7) days of the CLSF District decision.
CUFC Incident Reports
Incident Reports should be used to inform the Club of any issues of concern. While they are required for misconduct, they must also be used to report damaged equipment or facilities, serious injury, etc. Coaches are encouraged to submit Reports when incidents occur, but anyone can submit an Incident Report. The CUFC Incident Report can be found at www.chestermereunited.com, under Forms & Documents. Reports can be submitted by e-mail at firstname.lastname@example.org or in writing inperson.
In keeping with the Chestermere United FC spirit of community, growth and fun, we want to recognize the good work – big and small – that people contribute to our Club and beyond. Please take a moment to share a “Pat on the Back” in recognition for all of the CUFC members whom you notice giving their time, putting in extra effort, making a player feel great, volunteering to make our Club run smoothly…It can be anything positive! Let’s remind each other that all of the little things matter! CUFC Recognition occurrences should be emailed to the Club, the parents of the player(s) concerned and may appear on our website to show off our great members!
CUFC Injury & Return to Play Protocol
In the case of injury, the player’s comfort and dignity are priorities. Only the injured areas should be uncovered and private areas of the body should be covered. Injuries should be treated in the presence of others; players are not to be alone with anyone. With the exception of minor injuries, like cleaning and bandaging a scrape, only individuals qualified in First Aid or in treating sports injuries should attempt to treat an injury. If there is any question about the nature of an injury, the player should be referred to qualified medical personnel.
DO NO FURTHER HARM.
Coaching staff will ensure that the physical playing environment is hazard-free to prevent injury, and ensure that players are healthy before playing.
Injured players MUST be removed from practices and games and all players MUST have parental clearance prior to returning to play from injury.
Players MUST have medical clearance before returning to play from concussion injuries.
Players MUST NOT be carried off of the field by a coach. They should be able to safely WALK off of the field on their own or aided by others.
Physical ability will be taken into consideration when coaching players. Part of training will be to improve strength, stamina, balance and agility to develop better, safer players.
Long-Term Player Development (LTPD) MUST always be considered when planning sessions and games to give each player what is required for individual growth.
CUFC recommends the all team staff complete CPR and First Aid training.
CUFC also encourages team staff to attend seminars and other information sessions relevant to protecting young people, such as suicide awareness, mental health, self-harm, etc.
Returning to Play Protocol
After an injury, CUFC and its Coaches, Parents and Players, have a Duty of Care to ensure that NO player participates in practices or games if they have NOT fully recovered from their injuries. ALL players returning from injury must complete and sign a CUFC Return to Play Form and MUST have submitted it to the CUFC Office or team official prior to the activity.
Definition of an Injury:
Sports injuries result from acute trauma or repetitive stress associated with athletic activities. Sports injuries can affect bones or soft tissue (ligaments, muscles, tendons). Symptoms that persist, intensify, or reduce the athlete's ability to play to their full capacity without debilitating pain are considered by CUFC as an "Injury".
In the event that a player has a suspected or diagnosed concussion injury, the player MUST inform the CUFC Office and team staff. Players and Caregivers MUST follow the CUFC Concussion Recognition Protocol and the CUFC Concussion Return to Play Protocol. Team staff MUST NOT allow the player to return to practices or games from a concussion injury without specific written permission from an appropriately qualified physician.
Basic Fitness Assessment
Have the returning player perform a series of light exercises that are specific to soccer. Watch the athlete carefully to assess their mobility, look for signs of impaired movement. Also watch the facial expressions of the player; signs of pain are difficult to hide. If there are any doubts about the fitness of a player, coaches should approach the player's return to play with caution. The athlete's health always comes above any game; NO exceptions. Youth players will often try to hide injuries as they are desperate to play, and some parents will also push their children into playing, even if they are not 100% fit. The CUFC Coach has the final decision in cases of injury when a player is returning to play.
If in doubt, sit them out !!
The information in this document is intended as an educational and informational source only. It doesn't replace the advice of a qualified physician or physiotherapist. The author is not a medical professional, so make sure you consult your Family Physician or Physiotherapist if your symptoms do not improve after 72 hours or if the pain is severe. The author of this document or Chestermere United FC cannot be held responsible for any harm or injury that might occur by following the instructions and tips found here.
CUFC Lone Working Policy
The purpose of the CUFC Lone Working Policy is to ensure that members working alone can do so safely. As a result, CUFC’s responsibility is to minimize and eliminate risks associated with their members who work alone. Alberta Occupational Health and Safety Code - Working Alone Requirements WA002 have been used as guide when drafting this Policy “To work alone” means to work alone at a work site in circumstances where assistance is not readily available in the event of an injury, illness or emergency. Three factors must be assessed when determining if assistance is “readily available” in the event of an injury, illness or emergency:
(1) awareness - will other persons capable of providing assistance be aware of the worker’s needs? The worker can get the attention of someone capable of providing helpful assistance when the worker requires it, i.e. by maintaining visual contact, staying within the hearing range of others, being continuously monitored by remote surveillance camera, sounding an alarm, making frequent contact with other workers or persons throughout the work period.
(2) willingness - is it reasonable to expect those other persons will provide helpful assistance? Persons expected to provide assistance to the worker must be capable and willing to do so when required. There should be a reasonable expectation that the persons being relied on to provide assistance can and actually will provide that assistance. Depending on circumstances, those persons may need access to a telephone to call Emergency Services (dialling 9-1-1), to access to some other type of communication device to call for assistance, or specialized skills.
(3) timelines — will assistance be provided within a reasonable period of time? The required assistance will be provided in a reasonable period of time. What is reasonable depends on factors such as the nature of the illness, injury or emergency, the physical location of the work and the workers, the type of work being performed, the level of risk and others. In general, assistance must be provided as quickly as reasonably practical. Employers should discuss this and the other conditions with workers to ensure that workers’ needs are met.
No province in Canada prohibits working alone. Alberta uses a regulatory approach, requiring CUFC to conduct a hazard assessment and to develop controls to reduce the risks associated with the identified hazards:
CUFC Hazard Controls:
A contract staff or Board member may be in the CUFC office on their own during regular daytime office hours. However, every effort should be given to having at least two adults present at all times.
A reception counter will provide a physical barrier for interaction between contract staff or board members and the general public.
A remote access CCTV camera will provide a method of contact between lone contract staff or Board members in the CUFC office and any designated contact person. The CCTV system will also provide a method of recording any contact situations between contract staff or Board members and the general public.
Any visitors to the CUFC office must remain on the outside of the reception counter or area and must not enter the working area of the office, unless clearly invited by one of the staff members present. Staff members may only invite someone into the office area if there is another adult present in the office.
Outside of regular daytime office hours, particularly evenings and weekends, there MUST be at least two adults present at all times for any CUFC events or scheduled pick-ups for jersey, equipment, etc.
A contract staff member or Board member may enter the office alone outside of regular office hours, but must keep doors locked and not permit entry to anyone else, unless that person is another Board member or contract staff member.
If there is a planned meeting with someone, other than another staff member, Board Member or known volunteer (i.e. a coach), there must be another adult present. Notice of a planned meeting must be given to the Executive Director, the CUFC president or to another contract staff member/Board member.
Any contract staff or Board member working alone in the CUFC Office MUST have a Cell phone available at all times in order to remain in contact with another contract staff or Board member and MUST check in every hour to ensure their safety. If there is any question of safety, the member should remain behind locked doors and call another adult for assistance.
In any emergency, 911 should be called immediately.
Outdoor Game Rescheduling Policy
U10 All Tiers - Teams need to contact each other, set up a new date, time, and location. Inform CMSA at email@example.com, using the CMSA Game Rescheduling Form.
U12 All Tiers - Home team shall contact the Away team and set up a new date, time, and location with Away team’s approval. Inform CMSA at firstname.lastname@example.org, using the Game Rescheduling Form.
U14 Tiers IV – VI - Home team shall contact the Away team and set up a new date, time, and location with Away team’s approval. Inform CMSA at email@example.com, using the Game Rescheduling Form.
U14 Tier I-III and All U16/U18 - Home team shall contact CMSA at firstname.lastname@example.org, using the Game Rescheduling Form to indicate the field was closed. CMSA will reschedule where possible.
All levels of Play If you require a CUFC home game to be rescheduled due to Rain Out, travelling to a tournament or a special event.
Follow the steps provided: Note: Player Vacation, Player Injury and/or Coach Availability are NOT valid reason(s) for rescheduling.
The team requesting to reschedule a game must send an email to the League Director at email@example.com stating the reason for the reschedule.
If the initial request is approved the team may proceed to Step 2.
Contact the opposition team (via the Coach Contact List in Goal-line) and ask if they are willing to reschedule the game. Find a new date, field and time to play the game (agreeable to both teams).
Check the CUFC website “Home Game Calendar” for Field availability.
Complete the CUFC Game Rescheduling Form and forward to the CUFC Office at firstname.lastname@example.org.
The Game Rescheduling Form must be received no later than THREE FULL BUSINESS DAYS prior to the original game date OR prior to the rescheduled game date (whichever comes first).
The CUFC Office will contact the CUFC referee Coordinator to find an certified referee at email@example.com (U16 & U18 Tier I also require 2 assistant referees). CUFC covers the cost of referees for home games ONLY.
Requests to move away games to Chestermere fields will have an additional referee cost as stated on the CUFC Rescheduling Form. Additional costs for referees will be charged to the original home team. If a CUFC team requests the game to be rescheduled, the CUFC team will pay the referee cost.
Once approved, teams will receive a game update email and the game will be changed on the CUFC website. It is NOT approved until the website has been updated.
Contact the CUFC Club office or CUFC Referee Coordinator for help at firstname.lastname@example.org or Referee@chestermereunited.com
Once you have all this information, you MUST get the other team to confirm it. CUFC GAME RESCHEDULING FORM
CUFC Photography Policy
Chestermere United FC wants our families and fans to have a great experience and to enjoy photographs of their time with us as a part of their memories. We do allow photographs to be taken on the understanding that the photographs are for personal use as mementos of the game and are not offered for sale, passed on for profit in any capacity, or used for any illicit or commercial purpose.
CUFC owns all copyright and image rights of the club, crests, jerseys and any entertainment created by and controlled by the Club. CUFC does not give permission for any images taken to be used for any commercial use or for financial gain without the Club’s prior knowledge and full written agreement.
All parents/guardians and players should be aware of and have signed and returned the CUFC Photography Consent Form. It is a condition of attending a soccer event that players accept that they may be photographed or filmed as part of the occasion. Players may also appear in a photograph or video inadvertently. The Club, parents/guardians and players must accept this. CUFC will do all that we reasonably can to ensure that images are used solely for their intended purposes, which are the promotion and celebration of the activities of CUFC.
If you are concerned about the appropriateness of the content of a photograph or if you believe that the use of a photographs infringes on your individual rights or the rights of another person, please contact the coaches for your team to request that the photograph be removed or to advise of your concerns. If the coaching staff does not address your concerns, you may contact the Club office at email@example.com. If you have serious concerns about a possible child protection issue relating to the recording of images, then call the police. This action should only be taken where you believe that someone may be acting unlawfully or putting a child at risk.
Anyone taking photographs should respect players’ privacy. Please remember this when taking pictures of your own children in locations near others. Use of youth (under 18) players’ names is not permitted and no other personal details should be revealed, including in on-line venues, unless you have the explicit permission of a parent/guardian.
When posting or sending photographs on-line, be aware that these photographs may become public, as viewers can save or share using methods offered by the viewer’s device. DO NOT post or share photographs that you wish to remain private.
When assessing the potential risks in the use of images of players, the most important factor is the potential of inappropriate use of images of young people. Awareness of the risks and taking appropriate steps can reduce the potential for misuse of images.
Images should convey the best principles and aspects of soccer, such as fairness and fun. Any photographs taken should be of an appropriate nature. All children must be appropriately dressed. Photographs should focus on the activity, rather than the individual. Photographs should reflect the broad range of youngsters participating safely in soccer. All concerns regarding inappropriate or intrusive photography should be reported to the Club via the coach.
Care should be taken to ensure that images are not sexual or exploitative in nature, nor open to obvious misinterpretation and misuse. Images are not allowed to be recorded in changing rooms, bathrooms or showers. All images of young people should be securely stored to avoid inappropriate use. In the case of images used on websites, particular care must be taken to ensure that no identifying details facilitate contact with a young person by a potential abuser. Suspected inappropriate taking of photographic or recorded images should be reported to a CUFC official (i.e. a coach) at the time AND followed up with a written report to the Club at firstname.lastname@example.org.
When CUFC has commissioned a professional photographer or invited the press to cover an event, we will provide them with our Photography Policy to make clear what is considered appropriate in terms of content and behaviour. We will inform them of our commitment to safekeeping children and young people and will establish who will hold the recorded images and what they intend to do with them. Any cases where a child’s safety could be compromised if their image is taken should be addressed when the Photography Consent Form is signed or as soon as a new issue arises.
Videoing is a legitimate and valuable coaching aid and can be a part of coaching programs. Where used for coaching purposes, players and their parents should be made aware that this is part of the coaching program and be clear of the purpose of filming as a coaching aid. Any person who objects to videoing by the authorized club operator MUST inform the operator immediately. If a parent or child has issues with this, they may have to decide not to play in matches where it is known that there will be video recording. Good practice is therefore that clubs inform opponents that they intend to video. Explaining to parents the reason for using video footage and the guarantees that the clubs give for the use of footage should dispel any fears that parents may have. To prevent video recording due to the fact that there are players under the age of 18 is not a reason to prevent videoing by the opposition.
It is NOT an offence to take appropriate photographs in a public place, even if asked not to do so.
Nobody has the right to decide who can and cannot take images on public land.
The land or facility owner can decide whether or not photography and/or videoing at soccer activities will be permitted when carried out on private land. However, this must be made known before allowing individuals access to the private property. An individual who does not comply may be asked to leave the property.
If CUFC cancels a program before the start of the season, a full reimbursement will be issued to all registered members, of fees paid to date. If programs are cancelled or ended by parties other than CUFC, refunds will only be issued if and when entry fees are refunded to the Club. These refunds will be based upon the amount that is refunded to CUFC.
Withdrawal from any program prior to the commencement date will be subject to a 10% processing fee, to a maximum of $75.00. Player withdrawals from any CUFC program after the start date, will NOT receive a refund.
AFTER programs have commenced, refunds will ONLY be issued for medical reasons, and require a medical professional to issue a note, that states that the player is unable to continue. Medical refunds will be pro-rated based upon the time remaining in the current season, and will be less any participant expenses such as League fees, insurances, etc and will be subject to an additional $75.00 processing and administration fee.
All refunds are at the discretion of CUFC.
CUFC Social Media Policy
Common Sense rules apply when using social media.
The purpose of using these communication channels on behalf of Chestermere United FC is to support the Club’s mission, goals, programs and sanctioned events, including Club news, information, content and objectives.
Prior to engaging in any form of social media on behalf of CUFC, you must receive permission from the Club by contacting email@example.com. When using an officially recognized social media channel, assume at all times that you are representing CUFC, as this is how your communication will be interpreted by others. CUFC is not seeking to restrict your use of social media, but to create clear lines between private and Club material and set guidelines where material relates to the Club.
Only authorized people may speak on behalf of CUFC.
These persons include staff and Board members in specified situations only, through the express permission of the Executive Director. Staff who wish to express or transmit CUFC material need to seek approval through the Executive Director. If you are unsure whether you are authorized to post views on behalf of CUFC, you should contact the Executive Director at firstname.lastname@example.org.
CUFC has the right to access any data lists that you accumulate while working or volunteering at CUFC.
When using social media, identify yourself and state that any opinions are yours and do not necessarily represent the views of CUFC.
Confidential or proprietary Club information or similar information of third parties who have shared such information with you on behalf of CUFC should NOT be shared publicly on these social media channels. Social media should not be used for communicating confidential or competitively or commercially sensitive information, without the express permission of CUFC.
Club information must be released through CUFC’s official Club social media accounts before others can publish such information through their individual accounts.
Questions or concerns regarding Club programs, events or functions will not be answered via social media. Social media is for information purposes only. All relevant questions and concerns should be communicated through e-mail or phone calls only.
Social media should NOT be used for the posting or exchanging of information that has the potential to embarrass or bring CUFC or its related parties into disrepute.
Do NOT contradict the Club’s own information.
Do NOT post or comment on discipline issues, legal issues, media-related issues or potential crisis issues without authorization from CUFC. Media search sites for controversial subjects and could use your posts in ways you never intended, including using you as a spokesperson whether you want you want this role or not. Only those authorized by the Executive Director can act as spokespersons for the Club.
Do NOT discuss or speculate on internal team or Club policies or operations. You can contact the CUFC office to clarify information regarding the Club.
CUFC’s website and social media accounts may choose to post Club-related social media content generated by others, including coaching staff, parents, players and directors. CUFC’s main social media accounts can be accessed through the Club’s website and include Facebook, Twitter and Instagram.
Use common sense and good judgment when posting on social media. Your statements could have an impact on you and CUFC’s reputation. Keep in mind that what you post or publish becomes public and permanent information and can continue to exist and be shared, even if you delete it.
Playing and competing for CUFC is a privilege, not a right. As a Club member, including player, parent, coach, volunteer and staff member, you represent CUFC and are expected to portray yourself, your team, and the Club in a positive manner at all times.
Do not use profanities or other inappropriate phrases or comments. Re-posting another person’s inappropriate post carries the same consequences as if you were the original poster. Disciplinary action may be a consequence of inappropriate posts, so be certain that your post is suitable. Deleting an inappropriate post is advisable, but does not necessarily mean that disciplinary action will not be taken.
Quality affects how your posts are received. Use correct spelling, grammar and punctuation. Read your post before posting to be sure that it is appropriate and says what you are trying to get across in a respectful manner. It may be helpful to have someone else read your comment before posting.
Do NOT post comments that you would not say in person. If you would not say something to a member of the media, do not post it on social media.
You are accountable for what you communicate on social media.
Exercise discretion, thoughtfulness and respect for your peers, fans, opponents, coaching staff, Club staff and the Club’s supporters and community, including social media fans. Be aware of how your post will affect others.
Respect ALL ethnicities, cultures and groups, and always be conscious of how others will receive your message. Remember that your message is not bound by borders and is a permanent record.
What you post may affect your future. Carefully consider how you want people to perceive you before you give them a chance to misinterpret your information. This applies to all posts, including photographs, videos and comments. Universities, scouts, professional teams, organizations, and potential employers all review social media sites as part of evaluating candidates for many roles.
Avoid disclosing personal details about yourself and others around you. This includes names, locations, and photographic details. Others can use this information to gain access to you or the people with whom you are in contact.
Show proper respect for the laws governing copyright and fair use or dealing of copyrighted materials, including CUFC’s copyrights and brands. If quoting someone’s work, quotes should be short excerpts only and must be attributed to the original author or source. It is good practice to link to others’ work, instead of reproducing it.
CUFC’s logos, crests and/or visual identity cannot be used for personal social media without the Club’s permission.
Be as transparent as possible. If you post incorrect information, try to be the first to correct it and never intentionally omit information or cover up an issue. Correct errors quickly and respectfully, and use facts to do so.
CUFC will NOT tolerate disrespectful or offensive comments and behaviour, on-line or in-person, toward CUFC or opposition players, teams, coaches, fans and officials, or anyone else.
IF IN DOUBT, DO NOT POST.
Violation of this policy is subject to investigation and disciplinary action by CUFC and may result in expulsion from the Club. If you have any doubt about posting content on social media sites, please contact the CUFC office. Due to evolving nature of social media, these policies and guidelines are subject to revision by CUFC. We welcome feedback from our members to help keep our policy relevant.
Tournament & Travel Policy
Chestermere United FC encourages our teams to enter at least one tournament each season. Getting together at a tournament, whether at home or on the road is a great way to build camaraderie as a team and to challenge the players while they have fun.
We strongly encourage team staff and parents to network with other CUFC teams and try to coordinate to enter some of the same tournaments to strengthen the sense of community and Club pride that goes along with the tournament atmosphere. Some of the best experiences we’ve seen have been multiple teams of different ages - boys and girls, parents and siblings - all staying at the same hotel, cheering each other on at games, playing and socializing together on their down time. These are the lifelong memories that we want our children to create!
In order to be considered, all tournaments MUST be sanctioned by the provincial soccer association, or appropriate body if outside Canada. Tournaments MUST be approved by either the CUFC Director of Coaching or the CUFC Assistant Director of Coaching.
Teams should not be placed in a tournament or tier too low or too high for their abilities. Either the CUFC Director of Coaching or the CUFC Assistant Director of Coaching can assist in placing your team in the appropriate tier.
If CUFC are funding the team tournament ALL players must sign a Tournament Attendance Agreement to commit to attending the tournament. Commitment to tournaments is taken seriously, as teams can ONLY enter with sufficient attendance from their players, in order to be competitive. In the event that the team must withdraw from the tournament due to lack of players, each player will pay an equal portion of the tournament entry fee and any associated fines, which can be substantial.
The entry fees for any tournaments that a team chooses to enter must be paid by the team members (i.e. divided equally between the players) or through Club-approved team fund-raising efforts. All fundraising must be approved by the Executive Director.
If CUFC is paying for a tournament, arrangements for payment of entry fees must be made between the team and the CUFC office. CUFC will either pay the fees (up to $550.00 CAD) by credit card or by providing a cheque.
In the event that a payment deadline is imminent, the team may, with approval from the CUFC office, pay the registration fee and submit the receipt to the CUFC office for reimbursement.
All deadlines must be met on time and all information required must be submitted. Head coaches must ensure that there are sufficient coaches with appropriate qualifications for the tournament, and that there is at least one adult on the bench the same gender as the players.
Team staff must be familiar with the tournament rules and ensure that these are followed by the team and its fans.
Coaching staff must provide each player/family with the team itinerary for the tournament and guidelines, such as meeting times, curfews, and nutritional requirements.
All individuals attending the tournament, as players, coaches, parents and guests, are representing CUFC and should be aware that their actions reflect upon the Club, even when they are not on the field. (Please see CUFC Code of Conduct for more information.)
It is recommended that the team have at least one additional parent assist the Team Manager in organizing and booking the tournament details.
Hotels should be booked as soon as a tournament has been approved, as they fill quickly on tournament dates. The team should contact more than one hotel near the tournament venue(s) and obtain rates and amenities. Ensure that the hotel will allow families to cancel the last night of the booking if the team does not make it to finals on the last day of the tournament, as most families will want to leave. The coaching team should determine which hotel best meets the team’s needs.
Hotels usually offer discounted rates to sports teams and will hold a block of rooms for the team for a specified time period. This information must be distributed to players/parents as soon as it is available, so that families can book rooms before they are released to the general public.
Out of Province Travel
The Club and ASA must be notified of any out-of-province tournaments and the necessary travel permit applications must be submitted, as additional insurance is required. All permit applications are available on the ASA website at www.albertasoccer.com.
Travel permits serve three main purposes:
• They provide protection to the traveling team. Travel permits are only approved if the tournament is sanctioned by the associated Provincial, State or National Soccer Association. Restricting travel to tournaments not affiliated with a parent body reduces the risk to teams, as they know they are travelling to a real tournament with universal standards.
• They provide protection to the tournament. By requiring a travel permit, tournament organizers know who will attend their event. Travel permits reduce the risk to tournament organizers ensuring the team and players are properly registered and in good standing with their league.
• They provide protection to the players. All players and team officials attending a sanctioned event in Alberta are covered under Alberta Soccer’s (ASA) insurance policy. Travel permits extend this coverage beyond Alberta’s borders for the duration of the tournament.
ASA Permit Approval Process:
All Required Forms and fees are submitted by the team or club to the District Association.
• The District will approve the Travel Permit and Roster and then send it to Alberta Soccer.
• Alberta Soccer will approve the permit and send it back to the District.
• If necessary, the ASA will obtain permission from the Canadian Soccer Association before returning the approved permit to the District.
• The ASA will forward all necessary documents to the insurance company for coverage.
• Once processed, the insurance company will send an insurance certificate. These certificates are not necessary for travel, but available upon request from the ASA.
• The District will send the approved travel documents back to the team or club. Please note that permit applications for tournaments within Canada and the U.S. must be submitted to ASA AT LEAST fourteen (14) days prior to travel and that forms must first be submitted to CUFC and our District, Canal Links Soccer Federation. Ensure that there is enough time to submit the signed forms to ASA in order to receive approval before your travel date.
Permit applications for tournaments outside of Canada and the U.S. require approval from the Canadian Soccer Association and will be submitted to CSA by ASA. Due to this additional step, this permit takes longer than fourteen (14) days to process, so please allow plenty of time for this to occur.
Anyone travelling outside of Canada requires a passport. It is the responsibility of each individual or their parent or guardian to ensure that all passports are valid and are supported by any other required documentation.
Any player under the age of eighteen (18) who is travelling outside of Canada without a parent or guardian must have a letter signed by a parent or guardian and witnessed by a Commissioner for Oaths, Notary Public, or lawyer, indicating where, when and with whom the child is travelling. Recommended Consent Letter for Children Travelling Abroad is available on the Government of Canada Travel website at www.travel.gc.ca.
Lightning Safety/ Severe Weather Policy
When thunder roars, go indoors!
The safety of players, coaches, management and spectators is the primary concern in any weather event that occurs during all matches sanctioned by Canada Soccer. By understanding and following the below information, the safety of everyone shall be greatly increased. Ultimately, the referee has the final say over delaying or restarting a match due to weather. Waiting to stop play or not waiting to start play may result in a serious injury or loss of life. Referees are expected to act responsibly when dealing with such events during matches they are controlling
If you can hear thunder, you can get hit by lightning. As soon as you hear thunder, quickly get to a safe location. More people are struck before and after a thunderstorm than during one. Stay inside for 30 minutes after the last rumble of thunder.
Please note the following recommendations from Environment Canada:
• To plan for a safe day, check the weather forecast first. If thunderstorms are forecast, avoid being outdoors at that time or make an alternate plan. Identify safe places and determine how long it will take you to reach them.
• Watch the skies for developing thunderstorms and listen for thunder. As soon as you hear thunder, quickly get to a safe location. If you can hear thunder, you are in danger of being hit by lightning. More people are struck before and after a thunderstorm than during one.
• Get to a safe place. A safe location is a fully enclosed building with wiring and plumbing. Sheds, picnic shelters, tents or covered porches do NOT protect you from lightning. If no sturdy building is close by, get into a metal-roofed vehicle and close all the windows.
• Do not handle electrical equipment, telephones or plumbing. These are all electrical conductors. Using a computer or wired video game system, taking a bath or touching a metal window frame all put you at risk of being struck by lightning. Use battery-operated appliances only.
• If caught outdoors far from shelter, stay away from tall objects. This includes trees, poles, wires and fences. Take shelter in a low-lying area but be on the alert for possible flooding.
Be aware of how close lightning is occurring. Thunder always accompanies lightning, even though its audible range can be diminished due to background noise in the immediate environment and its distance from the observer.
When larger groups are involved, the time needed to properly evacuate an area increases. As time requirements change, the distance at which lightning is noted and considered a threat to move into the area must be increased.
Know where the closest “safe structure or location” is to the field or playing area and know how long it takes to get to that safe structure or location. Safe structure or location is defined as:
• Any building normally occupied or frequently used by people, i.e., a building with plumbing and / or electrical wiring that acts to electrically ground the structure. Avoid using shower facilities for safe shelter and do not use the showers or plumbing facilities during a thunderstorm.
In the absence of a sturdy, frequently inhabited building, any vehicle with a hard metal roof (not a convertible or golf cart) and rolled-up windows can provide a measure of safety. A vehicle is certainly better than remaining outdoors. It is not the rubber tires that make a vehicle a safe shelter, but the hard metal roof which dissipates the lightning strike around the vehicle. Do not touch the sides of any vehicle!
If no safe structure or location is within a reasonable distance, find a thick grove of small trees surrounded by taller trees or a dry ditch. Assume a crouched position on the ground with only the balls of the feet touching the ground, wrap your arms around your knees and lower your head. Minimize contact with the ground because lightning current often enters a victim through the ground rather than by a direct overhead strike. Minimize your body’s surface area and the ground! Do not lie flat! If unable to reach safe shelter, stay away from the tallest trees or objects such as light poles or flag poles), metal objects (such as fences or bleachers), individual trees, standing pools of water, and open fields.
Avoid being the highest object in a field. Do not take shelter under a single, tall tree. Avoid using the telephone, except in emergency situations. People have been struck by lightning while using a land-line telephone. A cellular phone or a portable remote phone is a safe alternative to land-line phones, if the person and the antenna are located within a safe structure or location, and if all other precautions are followed.
When considering resumption of any athletics activity, wait at least thirty (30) minutes after the last flash of lightning or sound of thunder before returning to the field.
First aid for lightning victims Prompt, aggressive CPR has been highly effective for the survival of victims of lightning strikes.
• Lightning victims do not carry an electrical charge and can be safely handled.
• Call for help. Victims may be suffering from burns or shock and should receive medical attention immediately. Call 9-1-1 or your local ambulance service.
• Give first aid. If breathing has stopped, administer cardio-pulmonary resuscitation (CPR). Use an automatic external defibrillator if one is available.
For additional information the following websites are helpful:
CUFC Welfare Policy
Chestermere United FC acknowledges its responsibility to provide a safe and enjoyable environment for all of our players. We take the welfare of our young people and all members seriously and are committed to protecting them from physical, psychological, emotional and sexual harm. This is the responsibility of all adults involved in soccer and CUFC expects all of its members to share in this important responsibility. CUFC encourages understanding, tolerance and acceptance of the diversity within our Club and community. Our programs, events and Club culture are open to people of all cultural, ethnic, racial, faith and religious backgrounds, all ages (except where programs do not exist for an age group), and all gender and sexual orientations. We value equality and inclusion of all people and we welcome people with disabilities, but acknowledge that we are not able to accommodate all needs within our programs.
When we are not able to meet a player’s requirements, we will do our best to recommend an alternative organization. CUFC has a strict Code of Conduct that all members are required to understand and abide by. Members are expected to remind each other of the details of this Code when necessary. All suspicions and allegations of abuse will be taken seriously and responded to swiftly and appropriately. Players and other CUFC members are encouraged to report concerns to a coach or other CUFC official as soon as possible. Club personnel, including coaching staff, MUST understand what their duty of care is toward children and young people. Any suspicions of abuse or ill-treatment, along with any supporting details, MUST be reported to the Club immediately. CUFC will assess all reports and ensure that any issues are addressed, including by referring to the appropriate agencies as required. Serious allegations will be reported to the local police authorities and/or Child Protective Services.
It is important that the rights of the child and the person about whom a complaint has been made are protected. All information will be treated in a sensitive manner. Sharing information with others on a “need to know” basis in order to protect a child is not a breach of confidentiality. The welfare of the child supersedes other considerations; therefore, guarantees of confidentiality cannot be given.
The CUFC Reporting Procedure is to detail an issue to the player’s coach first. This should be in the form of a CUFC Incident Report Form or can be a verbal report, an e-mail, or a written report. When this is not possible, the issue should be reported (in one of these forms) to another coach or Club official. Coaches and Club officials who receive a report about an issue MUST immediately deal with minor matters at the team level and report more serious matters, repeated problems, or anything that cannot be dealt with at the team level, to the Club. These matters cannot be ignored. The Incident Report Form is available on the CUFC website Click here for the Incident Report Form. Coaching staff and Club officials MUST use the official CUFC Incident Report Form to submit reports to the Club.
Anonymous complaints, while not the ideal way to deal with issues, should be reported to the Club and will be assessed like other reports. A report of each such incident and the results of the assessment and any actions taken should be recorded in a written report. Suspicions should be treated in the same manner as an anonymous complaint to ensure that a situation does not fall through the cracks. Suspicions MUST be followed up to either remedy the situation or to correct any misinformation that is circulating.
CUFC will work in partnership with young people, their parents/caregivers, any other involved members, and the appropriate organizations to protect and take care of our members, especially young people.
If a child is U10 or younger, a parent/caregiver MUST remain at all activities, or MUSTarrange for another known adult to be responsible for the child if they cannot remain.
If a child is U12 or older, parents/caregivers MUST ensure that there are team staff members present at the designated time and location before leaving their child, and they MUST be present at least 5 minutes before the end of a practice or game. Players MUST be allowed to perform cool-down and finish team discussion before expecting to leave.
All practices, games and other team events require at least two adults present for the duration. At least one of these adults must be the same gender as the players. (i.e. A girls’team requires at least one adult female to be present at all times.) If two coaches are not able to attend an event, then arrangements must be made ahead of time for a parent to fulfil this role. In the case of a game, a “bench parent” can be present, without a coach’s identification card, with the team on the bench to ensure that there is a same-gender adult. In the case of a practice, if there are not two adults, with at least one being the same gender as the players, then the practice must be cancelled.
NOTE TO TEAM STAFF:
Players MUST NOT be unsupervised at any time when in attendance at a CUFC practice, game or event.
Adults MUST NOT, at any time, be placed in a situation where they are alone with a child, other than their own.
NO child is to go anywhere alone.
If a team staff member provides a ride for a player to or from a game, practice or event, parental permission MUST have been attained ahead of time, by text, e-mail or signed written note. The player MUST NOT ride in the front seat and must wear a seatbelt at all times.
It is recommended that an additional individual be present in the vehicle during the journey.
Coaches MUST wait until all players have been collected from practices, games and events before leaving the venue. Two people MUST remain with the player, at least one being an adult and one the same gender as the player. For more information on dropping off and picking up players, please see the CUFC Code of Conduct.
Comforting and congratulating players are important parts of the relationship between coaches and players and can involve appropriate and public physical contact. Any touch should be in response to the child’s needs, not the adult’s, and should take place in a public environment with the permission and understanding of the player. The age and ability of each player should be taken into consideration. For example, older children are capable of doing more for themselves and need less physical assistance by coaching staff. The intention to congratulate or comfort the player should be made clear to them and a player’s discomfort or rejection of physical contact must always be respected. Touch must always be limited to “safe” areas of the body.
In the case of injury, the player’s comfort and dignity are priorities. Only the injured areas should be uncovered and private areas of the body should be covered. Injuries should be treated in the presence of others; players are not to be alone with anyone. With the exception of minor injuries, like cleaning and bandaging a scrape, only individuals qualified in First Aid or in treating sports injuries should attempt to treat an injury. If there is any question about the nature of an injury, the player should be referred to qualified medical personnel.
DO NO FURTHER HARM.
Coaching staff will ensure that the physical playing environment is hazard-free to prevent injury, and to ensure that players are healthy before playing. This includes appropriately removing injured players from practices and games, and requiring medical clearance for injured players returning to play. Players MUST NOT be carried off of the field by a coach. They should be able to safely WALK off of the field on their own or aided by others. See the CUFC Code of Conduct for more information.
Physical ability will be taken into consideration when coaching players. Part of training will be to improve strength, stamina, balance and agility to develop better, safer players. Long-Term Player Development (LTPD) MUST always be considered when planning sessions and games to give each player what is required for individual growth.
CUFC recommends the all team staff complete CPR and First Aid training. CUFC also encourages team staff to attend seminars and other information sessions relevant to protecting young people, such as suicide awareness, mental health, self-harm, etc.
Players’ emotional and social well-being are also important and coaching staff will address any issues that arise. Players are encouraged to inform their coaches, or another CUFC official, of any problems that they encounter and/or need assistance handling. When coaches are not able to remedy problems at the team level, they will inform the Club and follow up to ensure that the issue has been handled, including participating in the solution, as needed. When coaches have not addressed an issue to the satisfaction of the player and/or parents involved, then the player and/or parents should inform the Club, so that a resolution can be reached.
CUFC strives to keep coaching, player interactions, and all communications positive in approach and will not tolerate discrimination, intimidation, name-calling, or any other negative interactions.
All incidents of bullying must be reported to coaching staff, or another CUFC official when needed, so that it can be stopped immediately. See CUFC Anti-Bullying Policy for more information.
Each role within the Club has a detailed Role Description to make expectations clear. CUFC staff and volunteers are interviewed and chosen to fit the Club’s needs with priority given to child safety considerations. This includes Canadian Police Information Centre (CPIC) checks and references. Final hiring decisions will be made by the CUFC Executive Director.
The goal is to prevent people with a history of relevant and significant offending from having the opportunity to influence policies or practices and from having contact with young people. This is to prevent direct sexual or physical harm to young people, and to minimize the risk of “grooming” victims within soccer.